E-Forms vs JET File- Key diffrences between each filing method.

Filing Methods

There are three different filing methods on EAMS. They are JET File, E-Forms, and OCR forms. Jet File and E-Forms are filed electronically, while OCR Forms are filed manually. JET File and E-Forms are the faster options because they are done electronically. Knowing the similarities between JET Files and E-Forms begs the question, what are the differences between JET Files and E-Forms.

E-Forms

E-forms are electronic forms that are filled out on your computer and filed over the Internet into EAMS. E-forms are designed more for small-volume filers. To file e-forms you must sign up for a logon and password and participate in a mandatory training webinar. Start by signing the e-form agreement. Available here.

 E-forms go through an automatic batch process, which is run four times per day. If they successfully make it through that process they’ll show up in EAMS following the batch process. This means that if you file something in the morning you should see it in the file that afternoon. If you file later in the day, you should see it in EAMS the next business day.

To view your e-filed documents after they make it through the batch process: From the ADJ case homepage, click on the tab at the top left of the screen to open the INT case homepage. Scroll down to “Case Documents” and click on the ADJ link. This will open FileNet, where all of the ADJ documents are stored.

However, if your submission doesn’t make it through the batch process because of a possible defect in the form, it will subsequently go into the unprocessed document queue where a DWC employee will either correct the error or notify you to correct the error and resubmit you batch. If there are too many errors to fix the batch the documents will be deleted. These mistakes would have to be corrected and the submission reprocessed.

JET File

JET File is an electronic filing method that transmits DWC forms and attachments using secure State of California servers. JET File is designed more for large-volume filers. JET File uses a secure Internet connection that allows filers to transmit data and attachments to State of California servers, where it is picked up by DWC and deposited into EAMS.

JET File allows electronic filing of multiple “forms” and attachments in a single transmission by secure file transfer protocol (SFTP). The forms include:

  • Application for adjudication of claim
  • Declaration of readiness to proceed (to hearing)
  • Declaration of readiness to proceed (to expedited trial)
  • Compromise and release
  • Stipulations with request for award
  • Notice and request for allowance of lien.
  • The Unstructured Form can be used for all other filing requests

JET Filers have three ways to use this service. Filers can:

  1. Purchase software from an approved vendorthat allows them to JET File directly
  2. Use a third party filerto transmit on their behalf
  3. Build their own transmission process using the technical specifications published by DWC. In order to use this method of filing one must file at least 100 of any one of the following forms annually: application for adjudication of claim, declaration of readiness to proceed (to hearing), declaration of readiness to proceed (to expedited trial), compromise and release, stipulations with request for award, notice and request for allowance of lien.

Ultimately, JET Filing and E- Forms are superior to OCR Forms because they are faster methods of filing. If you are questioning which kind of filing method you should be using consider the volume of your filing. If you file a large amount of files you should use JET File, however if you file a minimal amount of files then you should consider using E-Forms. If you need a software to JET File directly consider DWC Exchange. We are an approved vendor that can help you with your JET Filing needs. Contact us at (951) 566-4199.

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